Power BI & Fabric Pricing Estimator
This estimator exists because licensing is where most Power BI budgets go wrong. Answer a few questions about your data, your users and the features you need, and we'll show the cheapest sensible route in two minutes. No email required.
Estimates use Microsoft list prices as of 9 September 2026, re-checked against Microsoft's published pricing every week. We confirm current figures on a call before you commit to anything.
Question 1
Power BI and Fabric list prices, UK
Microsoft list prices as of 9 September 2026, excluding VAT. Per-user prices are per user per month, paid yearly. Fabric capacity is shown per month at pay-as-you-go rates and on a one-year reservation, in the UK South region. The estimator above applies exactly these figures.
| Licence | List price | What it buys |
|---|---|---|
| Power BI Free | £0 | Power BI Desktop and personal use; cannot share in the service |
| Power BI Pro | £10.80 per user/month | Publishing and sharing; the standard SME choice |
| Premium Per User | £18.50 per user/month | Larger models, more frequent refresh, Premium features per user |
| Fabric F2 capacity | £226 pay-as-you-go, £134 reserved | Per month; viewers still need Pro licences below F64 |
| Fabric F8 capacity | £903 pay-as-you-go, £537 reserved | Per month; viewers still need Pro licences below F64 |
| Fabric F64 capacity | £7,223 pay-as-you-go, £4,296 reserved | Per month; from F64, report viewers need no per-user licence |
Which of these you need, and how many, is what the estimator works out. For the reasoning behind each tier, read how to budget a Power BI project.
How the estimator works
The estimator asks the same questions we ask on a first call: how fresh your reports need to be, roughly how much data you hold, how many people build reports versus read them, and whether you need advanced capabilities such as Copilot, data warehousing or real-time monitoring. From those answers it applies Microsoft's published licensing rules to recommend Free, Power BI Pro, Premium Per User or a Microsoft Fabric capacity, and shows the monthly and annual cost of that recommendation.
It deliberately mirrors the logic of our long-running original estimator so results stay comparable, and it runs entirely in your browser: nothing you enter is sent to us or stored. The list prices behind it are re-checked against Microsoft's published pricing every week, and the date they last changed is shown above. Treat the figure as a first pass. Licensing has edge cases (E5 bundling, capacity smoothing, commitment discounts) that can move the number in your favour, which is exactly what the free review call is for.
Frequently asked questions
Do I need Power BI Premium Per User, or is Pro enough?+
It depends on your answers to a few questions the estimator asks: how fresh your reports need to be, how much data you hold, and how many people build reports versus just read them. Feed those in and it applies Microsoft's published licensing rules to recommend Free, Pro, Premium Per User or a Fabric capacity, whichever comes out as the cheapest sensible fit.
How much does Microsoft Fabric capacity cost?+
There's no single figure, because Fabric capacity cost depends on how much data you hold and how many people need access. The estimator takes those inputs, applies Microsoft's published list prices, and shows you the monthly and annual cost of a capacity sized for your setup.
Is Copilot licensing included in the estimate?+
Yes. Whether you need Copilot is one of the questions the estimator asks directly, alongside data warehousing and real-time monitoring, and your answer feeds into which licence tier it recommends.
Is this estimator free, and where does my data go?+
Yes, it's free and doesn't ask for an email address, and it runs entirely in your browser, so nothing you enter is sent to us or stored anywhere.
Why might my actual price end up lower than the estimate?+
Because the estimate is a first pass, and licensing has edge cases the tool doesn't attempt to model: E5 bundling, capacity smoothing and commitment discounts can all move the number in your favour. Finding those is exactly what the free review call is for.
Want the number confirmed, and reduced?
These are indicative list prices. On a short call we'll confirm the exact figure for your setup and, more often than not, find a cheaper route.