Our new Power BI Pricing Estimator

Knowing where to start when embarking on your Power BI or Microsoft Fabric journey can be a real challenge for the uninitiated. With so much to learn around the use of the tools and the configuration, figuring out which licenses you need and the potential costs shouldn’t add to your headaches. That’s why I’m thrilled to introduce our brand-new, free-to-use Power BI & Microsoft Fabric Pricing Estimator. At Easy Insight, we built this tool to set you on the right path when making your licensing decisions, hopefully removing some of the mystery and complexity.

The Complexity of Power BI & Microsoft Fabric Pricing

Let’s be honest—Microsoft Power BI is amazing for data visualisation and business intelligence, and Microsoft Fabric takes it a step further with advanced analytics. But with all these great features comes a complex pricing structure. Here’s why it can be so tricky:

• Multiple Subscription Plans: We have Power BI Pro, Power BI Premium per User, and now Microsoft Fabric to take the place of Power BI Premium Capacity (not to be confused with Premium per User), each with its own pricing model.
• Different User Types and Licensing: Not everyone in your team needs the same license, which complicates things further.
• Data Volume and Features: Need Co-Pilot? Data Lakehouse? More storage Needed? Need to refresh your data 48 times a day? You may need all or none of the above. This will almost certainly impact on your licensing requirements.
• Regional Pricing: Costs can vary depending on where your business is located, adding another layer of complexity for global teams.

All these factors make it tough to get a clear picture of what you’re likely to spend, especially when you’re planning for growth or working within a tight budget.

Introducing Our New Power BI & Microsoft Fabric Pricing Estimator

To tackle these challenges, we created the Power BI & Microsoft Fabric Pricing Estimator. This tool is all about giving you a transparent and personalised cost estimate, by taking you step-by-step through a few questions to get a better understanding of what your business needs. Whether you’re a small business just getting started with Power BI or a large enterprise diving into Microsoft Fabric’s advanced features, our estimator adjusts to your specific needs, making sure you know exactly where your money is going.

How the Pricing Estimator Works

Using our Pricing Estimator is super simple and takes just a few clicks. Here’s how it works:

• Enter Your Organisation’s Details:
  • Number of Users: Let us know how many people need access and what type of licenses they require (e.g., Power BI Pro, Premium).
  • Data Usage: Estimate your data consumption to ensure you have the right storage and processing capabilities.
  • Licensing Preferences: Choose between different licensing options like Pay-As-You-Go or committing to a 12-month plan.
  • Regional Preferences: Select your operating region (e.g., UK or US) to account for any regional pricing differences.
• Generate Your Estimate:
  • Once you’ve filled in your details, the estimator crunches the numbers and provides a detailed breakdown of your expected monthly and yearly costs.
• Review and Adjust:
  • Take a look at your estimate and tweak the inputs if you want to explore different scenarios or optimize your budget further.

It’s that simple! Answer a few questions and we’ll provide you with our licensing recommendation and the associated costs.

Current Coverage

Right now, our Pricing Estimator covers US and UK pricing. We’re continuously working to expand our tool to include more regions, but we need your help — if there’s a region you’d like us to add next, tell us. Your feedback is invaluable in ensuring our tool meets the needs of businesses like yours around the globe.

What the licences cost right now

For reference, and as of September 2026 on Microsoft’s UK pricing page (excluding VAT): Power BI Desktop is free, Power BI Pro is £10.80 per user per month paid yearly, and Premium Per User is £18.50 per user per month paid yearly. Fabric capacity is priced separately by capacity unit.

Those are list prices for a single line item, which is exactly why the estimator exists — the hard part is working out which licences, for how many people, and whether capacity is cheaper than per-user licensing at your size.

Licensing is only one of three cost lines in a Power BI project, and usually not the largest. Our guide to budgeting a Power BI project covers the build and the ongoing run alongside the licences, and what a Power BI consultant actually does explains where the build days go.

Get Started Today: Try the Pricing Estimator

Don’t let licensing complexities hold your organisation back from harnessing the full potential of Power BI and Microsoft Fabric. Our Power BI & Microsoft Fabric Pricing Estimator is ready to assist you in making strategic, informed decisions that align with your business intelligence needs. Here’s how to get started:

1. Visit Our Pricing Estimator Page: Access the tool through our website by clicking Power BI & Microsoft Fabric Pricing Estimator.
2. Enter Your Details: Provide the necessary information about your organisation’s users, data usage, licensing preferences, and region.
3. Review Your Estimate: Receive a detailed cost breakdown and explore different licensing scenarios to find the best fit for your budget.
4. Take Action: Use the information gained to start your Power BI/Fabric journey, or if you still need help reach out to our team for further assistance.

Empower Your Business Intelligence Journey

We hope that our Power BI & Microsoft Fabric Pricing Estimator provides you with the tools and knowledge needed to make informed, cost-effective licensing decisions. By simplifying the complexities of licensing and pricing, we hope to empower more businesses to take their first step with the BI tools that we believe can be invaluable any business.

Ready to take the next step? Try our Pricing Estimator today, and remember, if you need personalised support or guidance, the Easy Insight team is here to help!

Frequently asked questions

Do I need to sign up for a newsletter or marketing updates to use the Pricing Estimator?

Nope! You can use our Power BI & Microsoft Fabric Pricing Estimator without signing up for any newsletters or marketing communications. We believe in making our tools accessible and hassle-free. However, if you’re interested in staying updated with the latest tips, updates, and exclusive offers from Easy Insight, you’re always welcome to subscribe!

Will you keep or store my data after I use the estimator?

Your privacy is important to us. We do not store any of the data you input into the Pricing Estimator. Once you receive your estimate, all the information you provided is securely deleted from our servers. Feel confident knowing your data remains private and is not used for any other purposes.

Is the Pricing Estimator free to use?

Yes, absolutely! Our Pricing Estimator is completely free to use. We designed it to help you make informed licensing decisions without any cost. There are no hidden fees or charges—just straightforward, accurate cost estimates tailored to your needs.

Can I get support if I have questions while using the estimator?

Of course! If you run into any issues or have questions while using the Pricing Estimator, feel free to reach out to our team at Easy Insight. We’re here to help you every step of the way, ensuring you get the most out of our tools and your Power BI & Microsoft Fabric investments.

When will you add pricing for regions outside the US and UK?

The estimator currently covers UK and US pricing. Your feedback guides our development priorities, so if you would like another region added, tell us via our contact page and we will factor it into future updates.

How often is the pricing information updated in the estimator?

We strive to keep our Pricing Estimator up-to-date with the latest pricing information from Microsoft. Our team regularly reviews and updates the tool to ensure accuracy, reflecting any changes in subscription plans, regional pricing, or feature add-ons. This way, you can trust that the estimates you receive are based on the most current data available.

What if my licensing needs change after I use the estimator?

Licensing needs can evolve as your business grows or changes. If you find that your requirements shift after using the estimator, you can simply revisit the tool and update your inputs to get a new estimate. Additionally, our team at Easy Insight is always here to help you reassess and optimise your licensing as needed.